Pay Pal Integration with Online Registration

The Online Registration System (OLR)has several benefits to the Local Organizing Club (LOC). By integrating the USA Water Ski registration system with PayPal, the funds for registration fees are collected online and deposited directly into the LOC's account. In addition to the financial reports provided by USA Water Ski, LOC will also have access to any reports provided by PayPal for tracking transactions. Minimizes manual paper work for the Registrar. Automatically validates skier's membership status. Automatically determines the skier's age division. Automatically calculates and collects the entry fee. Automatically stops entry when the LOC's Maximum Pulls settings are reached. Provides download ready to use in WSTIMS with the skier's correct member ID and Division One Time Set Up Requirements: LOC must have a PayPal account. LOC should have a Pay Pal Business Account. Establishing a PayPal Business account is easy. There is no lengthy application process. If you already have a PayPal business account, you may use it. Business Account is the recommended setup. Some user experiences may be helpful – note that these are PayPal issues not problems with the OLR system: Some users have set up using PayPal personal accounts. They reported encountering restrictions imposed by PayPal. Read the Pay Pal documentation carefully to make sure that type of account will meet your expected transaction number, sales volume, and other accounting needs before using a personal account. Changing an existing PayPal account to a different type (personal to business) has also caused problems. If you don't have what you need it is probably better to make a new account of the desired type. Some users have recommended allowing multiple users on the payPal acocunt so the registration tasks can be shared. This is done in your PayPal account and is not part of OLR. Again, read the PayPal documentation to make sure this arrangement meets your needs.   LOC Pay Pal Account must be tested and Registered with the OLR system. LOC can do it themselves using the wizard provided, or submit their Pay Pal Account ID to HQ for processing. The test consists of making a payment via OLR and verifying that the money goes to the specified PayPal account. Once tested - the account information is stored in OLR and is reused without additional tests. (you only have to set up and test your account once)  LOC must have at least one tested and registered Pay Pal account to use OLR. Use of multiple tested and registered Pay Pal accounts by one LOC is supported. The same Pay Pal Account may be used by multiple LOC's, but it must be tested and registered in OLR once for each LOC that will use it. Per Tournament Set Up Requirements: Tournament must have full USA Water Ski sanction approval. The sanctioning process is unchanged.   A $15 per tournament USA Water Ski Setup Fee must be paid. Contact Brian at USA Water Ski HQ to make payments.   LOC completes the LOC Setup Wizard to enable Online registrations for the tournament and specify entry fees, discounts etc.

Pay Pal Business Account setup is free and easy to do. Pay Pal provides an online form which guides you through the process. You will need an email address and your banking information in order to complete the form. Complete instructions are available from Pay Pal online.

When you submit your application Pay Pal will check your banking information. New accounts are usually validated and available for use within 2 or 3 days.

Recommended Settings for Pay Pal Account

There are several types of business account. The Website Payments Standard listed under Business Accounts is most suitable for this purpose.

Once your account is validated - all of the following can be accessed from your “Edit Profile” link on your PayPal Administration page. The following settings are recommended.

Payment Preferences ?

• NO - Block payments from US users who do not provide a Confirmed Address. 
• YES - Block payments sent to me in a currency I do not hold: 
• YES - Block multiple payments.
• Credit Card Statement Name:
  [Use a name that people will associate with the tournament – i.e. Space Coast Ski Club]

NOTE: The Pay Pal Account ID is the email address you give Pay Pal

To insure that there are no errors in the Pay Pal Business Account ID you provide - a test payment of $1 is made to the LOC's Pay Pal Business Account.
If the payment is successful, The OLR system links the LOC's member ID to its Pay Pal Business Account ID and stores that information in its database. No passwords are required. This is done once for each Pay Pal Business Account/LOC combination.

The LOC representative has 2 options:
Make the payment and register the club's Pay Pal Business Account ID using the wizard provided.
Call HQ with the Club Name and Pay Pal Business ID and HQ will run the wizard for you.

When the test successfully completes your Pay Pal Account is ready to use for Online Registrations.
An LOC can register as many different Pay Pal Business Accounts as they want - but only one account can be used for any particular tournament.
The same Pay Pal Account can be used by multiple LOC's - but it must be registered and tested in OLR separately by each LOC using it. (not a recommended configuration)

When your Pay Pal Account has been set up, your tournament sanction has been approved by USA Water Ski, and the setup fee has been paid, the LOC Setup Wizard is used to:

1. Enable Online Registration for a tournament
2. Set the fees per event, class etc.
3. Specify any discounts that might apply (officials, juniors, club member, etc.)
4. Specify any special entry qualifications or restrictions
5. Specify the number of pulls that will be accepted
6. Specify banquet ticket fee and information if applicable
7. Specify OLR settings for email response and other administrative tasks

The LOC Setup Wizard is run once for each tournament.

The Wizard begins by asking for the start date of the tournament, and presents the list of approved tournaments on that date for your selection. If your tournament does not appear on the list please confirm with HQ that your sanction has been approved and that your $15 payment has been received and credited.
You will enter the EditCode that was provided in the sanction approval process.
Your Pay Pal Id will be presented for your review. If your LOC has registered more than one Pay Pal ID you will select the one you want used for this tournament from the droplist. Once selected and set up it can not be changed.
The Wizard assigns you an AdminCode. REMEMBER THIS AdminCode. It will be required to regain access to the OLR system for this tournament. Edit Code will no longer work.
The wizard presents a form customized for your tournament based on the events, classes and other parameters you set in your sanction application.   All the financial aspects of your tournament are set up in this form. (event fees, discounts, banquet tickets, qualifications, etc.). 

Once the Wizard is complete the OLR system will be ready to start accepting entries for you online.

NOTE:

1. Date on which entries may first be accepted is restricted by some Regions based on Guide Book publication date. Availability of online registration for your tournament is subject to your Region's policies.
2. Entries you make in the wizard will be editable until you receive your first online entry. Once an entry has been received you will no longer be able to edit items via this wizard.

Skier Entries accepted by the OLR system can be paid for with the skier's credit card or Pay Pal Account only.

As with all credit card transactions, a per transaction fee is charged by Pay Pal. As the Business Account Owner - the LOC is responsible for these transaction fees. They will be deducted (by PayPal) from the total transaction amount, and the NET amount will be deposited into your account.
Current fees for PayPal business accounts are published by Pay Pal.

Note:

• The Pay Pal transaction fee applies only to amounts actually paid through Pay Pal.
• USA Water Ski charges only the $15.00 set-up fee per tournament.
• Paper entries received by the LOC with cash or check payments are manually entered directly into the OLR system by the Registrar bypassing the Pay Pal payment section. There are no transaction fees on those manual entries.