What is new for 2010.
1.  The new URL for sanctioning of all USA Water Ski events is www.usawaterski.org/sanctions/ That home page contains links to all sanction related information and forms.

2.  USA Water Ski is requiring the LOC representative to sign a new legal document which specifies the relationship between USA Water Ski and the LOC, and includes a hold harmless clause. It appears as the first screen of the sanction form and has a link to a printable document. The person completing the sanction form needs to have authority to make the agreement on behalf of his club, and sign the document, before the sanction form can be started.

2.  A totally new sanction system will be in use for the 2010 season. AWSA and stand alone GrassRoots forms will be available around Thanksgiving. Versions for other sports divisions will be available around New Years.

• It will not time out if it takes you a while to complete the fields.
• The officials search function looks up officials by Name or by State from the USA Water Ski Officials database. It presents only officials who are qualified for the position you are filling based on the events you are offering
• Setup for Online Registration (online entry forms) is incorporated into the sanction form so you do not have to complete a separate wizard. . The AdminCode will be presented in the sanction form and will continue to be used to access OLR administration.
• Premier forms include GrassRoots event options, so it is no longer necessary to manually complete two sanction forms and link tournaments when you want to hold GrassRoots events with Premier Events.
• Most fields are validated when you tab out of them. Text in Red will appear alongside the field giving you instructions about completing the field correctly.
• Bubble Help is available by placing the mouse cursor over the field or its description which gives context sensitive help for that field.

4.  Recent developments AWSA Novice Class Renamed:
In mid November USA Water Ski moved AWSA Novice - (Slalom, Trick, Jump, NSL, 5Star) into the GrassRoots program under the name GrassRoots Tournament. AWSA Rules committee required that Novice Jump be included, which has different officials requirements than the other GrassRoots events. It would take months to rewrite the GrassRoots sanction system to accommodate that change. To avoid delaying sanctioning into 2011, the Novice Jump event (now GrassRoots Tournament Jump) was left in the Premier Sanction Form. The rest of the GrassRoots events are also available in the new Premier form so it is possible to sanction any combination of Premier and GrassRoots events using a single sanction form.

Procedure:
If you want Novice Slalom and/or Trick only
Use the GrassRoots Sanction system and select GrassRoots Tournament, then Waterski Slalom and/or Waterski Trick. You can also select any of the other sports divisions GrassRoots events. If you select events from multiple sports divisions you will be asked under which sports division you want the sanction implemented. To get the new equivalent of AWSA Novice you must select AWSA.

If you want Novice Jump with or without Novice Slalom and/or Trick
Use the AWSA Premier sanction form and select GR Jump. It will automatically select GrassRoots Tournament and make the rest of the GrassRoots events available. Select Waterski Slalom and/or Waterski Trick from the GrassRoots section if you want them and complete the rest of the form. You can also select Premier events and/or any of the other sports division options in GrassRoots. You will not have to select a sports division because the AWSA Premier form will only produce an AWSA sanction.

The rest of this document shows screen shots of the new form and explains how it works.

Enter Event Name, Start, End, and Late Entry Dates. End Date is used to determine the Ski Year in which the sanction will be awarded. Select your club from the drop list. When you tab out of that field your club membership will be validated for the date of the tournament. If your club has not yet renewed membership you will have the option to do it immediately online. After completing membership you can continue with the sanction application. Select your Site. Location of the site will be used to determine in which AWSA Region to sanction your event. When you click continue a unique ID will be assigned to your application which incorporates Ski Year and Region. Once you click continue you will no longer be able to change Start Date, End Date, LOC or Site.

In the events section you will indicate the number of rounds/pulls of each class of each event you will offer. Click on Process Changes when you are done so the Officials and Fees sections are updated to reflect the event choices you made.

Traditional (by round) format is the default - the form will capture the number of rounds you are offering for each event. If you select the optional Pick and Choose format, the form will capture the number of pulls in each event instead of the number of rounds. Other options specific to Pick and choose will also become available. Note that Pick and Choose options do not apply to GrassRoots.

GrassRoots Jump is a special case for 2010
Novice jump is renamed GR Jump on the Premier Sanction Form. If you indicate any rounds of GR Jump the GrassRoots Series Tournament options become available for selection.

Set the drop lists to the number of pulls each skier is allowed to take for each GrassRoots event. Pulls are used for GrassRoots because GrassRoots format is more flexible than Premier. The LOC can organize events any way he wants, and is not restricted to a particular number of rounds in any event. GrassRoots Entry Fees are charged per event.

The GrassRoots Event Description displays on the tournament advertisement and should briefly but accurately describe the competition conditions offered.

The Enable Competitor Skill Level Selection allows the competition to use an ability based vs age division based organization. OLR will present a list of levels for online entrants to select. LOC should provide a list in his guidebook ad if not using OLR.

You may also select any combination of Premier Events or GR Jump along with any of the GrassRoots events. The sanctions are awarded based on the highest homologation class offered. For this year any GrassRoots Jump sanction which does not have a premier event will have N in the 7th position of its sanction number.

Use the search system to look up officials that meet the requirements of your sanction. This part of the form is customized to display a field for each official required by the rules. It searches the USA Water Ski officials database and finds officials by State or by Name, and restricts the results to officials which have ratings which meet the sanction requirements. You pick an official from the drop list of choices then click Select to put that official into the appropriate field. The officials member ID number is also captured.
Below is the officials list for a Class R tournament - so only Senior Judges are eligible to be Chief Judge and only Senior Judges are available to select.

General information section is identical to the previous system. Data in the fields is checked when you tab out and any problems are displayed in red alongside the field along with suggestions for correction.

Safety form is displayed with a checkbox to indicate acceptance of the form. Separate paper safety form is no longer required. Click link on bottom to display form for printing.

Refer also to the help document Setting Fees in OLR.
Note that the entry fee droplists displayed in the OLR wizard in this document have been moved to the entry fee section in the sanction form - but still function as described.

This section is customized based on  events and tournament format (traditional vs pick and choose) selected previously. Below is the customization for a 3 event Tournament offering Class C Slalom, Trick, and Jump, and Class R Slalom. It also offers one GrassRoots event.

Note the caution about the Backspace key. This is a bug in the control which will be fixed when possible.

Fees for 1, 2, or 3 Class C events are $30, $40, and $50 respectively.

If a skier wants Class R Slalom he is charged a surcharge of $25    

If he enters Class R Slalom event the fee is $30 + $25 = $55    

If he enters 2 events the fee is $40 + 25 = $65    

If he enters 3 events the fee is $50 + 25 = $75
If he also enters the GrassRoots event $20 is added to the above Premier Entry Fee total.
If more than one GrassRoots event was offered and the skier entered 2 GrassRoots Events the fee you set for 2 GrassRoots Events would be added to any Premier event fees. (The fees for GrassRoots Event 1 and Event 2 are NOT added together. For 3 or more GrassRoots events the 3 event GrassRoots fee is applied.).
Please note that a skier MAY NOT ski in both the Premier and GrassRoots portions of the same event.

Maximum Pulls is the total number of pulls the LOC is willing to offer. OLR uses this number to determine when the tournament is full.

Late entry fee is charged once unless the Charge Late Fee Per Day is checked. OLR uses this number to determine when the tournament is full.

Below is the Events section for a similar tournament run with Pick and Choose format.

The Max Pulls/Skier allows up to 9 pulls per skier. (A 3 event skier entering all 3 rounds of all 3 events would ski 9 pulls.)

Max Slalom, Max Trick, and Max Jump determine how many pulls of each event a skier may enter. (A 1 or 2 event specialist would enter for up to 3 pulls in each of his events - not 9 pulls. )

1. It might encourage more single event skiers to attend 3 event tournaments.
2. It offers the LOC with multiple lakes the opportunity to generate more revenue and offer more skiing.
3. It offers more opportunity for less experienced officials to drive and officiate under top end conditions (esp. driving for the extra pulls).
4. It allow the LOC to customize the skiing opportunities offered to meet the needs and preferences of the skiers in his area.

Proof your Advertisement – This summarizes the information you have entered and presents it in Guidebook Advertisement format. When you change anything on the form you can click the View/Refresh button to see the effects on your advertisement.
NOTE: nothing is saved when you do this. You must complete the form to save your sanction information.

Online Registration is optional but encouraged. It allows skiers to enter your tournament using an online entry form. Their entry fee is collected in your Pay Pal account. USA Water Ski charges $15 per tournament for this service. The LOC must have a Pay Pal Account. Instructions for setting up and testing that account are available on the Sanctions Home page.

Clicking on the Use Online Registration checkbox displays a drop list of the Pay Pal accounts on file for the LOC specified in section 1

Select the account you want to use for this tournament and click the Submit button. The OLR setup section appears.

Write down the AdminCode. It is not case sensitive but certain characters are in lower case for readability. You will need it to access the administrative area in OLR.

OLR allows you to offer family entry fee, discounts, and additional items for sale. Reserved Pulls allows the LOC to hold back a number of entries for club members or officials. Bubble help is available for all fields.

Submitting the sanction application - At last the final step .

The Name is filled in from the document signed at the beginning.

Enter Today’s Date and click submit. A receipt document will display which you can print. It has the same information as in the previous sanction system.

Note that the New Sanction button is not available. Because of the recent changes to Novice that option had to be disabled. When time permits it will be reactivated to allow creation of another sanction with most of the information from the current sanction form already filled in.