New GrassRoots Sanction Application
MODIFIED - changes are underlined - You must agree to the following legal document in order to get a sanction.
Please read it and sign off on the bottom.
Print Agreement
USA Water Ski Event Sanction Agreement Revised: May(16, 2016)

This is a contract (the Agreement) between USA Water Ski (USA-WS:), a New Jersey not-for-profit
corporation, the event promoter(s) or director(s) and all other persons or entities connected with the management
and production of the Event as reflected in this Agreement and/or the Event sanction application and documents
(who are referred to in this Agreement individually and collectively as the Local Organizing Club.). This
Agreement is a part of the Sanction for the Event, which also includes the Local Organizing Club’s application
to sanction the Event and any other agreements between USA-WS and the Local Organizing Club relating to the
Event, and may include activities on different dates as set forth in the sanction application and documents.
Please read this Agreement, the sanction application and all other documents and agreements carefully before
completing the sanction application process and executing this Agreement. This Agreement and all other
sanction documents must be approved and executed by someone authorized to do so on behalf of the Local
Organizing Club. By agreeing to these terms, the Local Organizing Club is agreeing that the Event shall meet
the minimum event sanctioning requirements as outlined in this Agreement and all other sanction agreements
and documents.

In consideration of the mutual promises and terms of this Agreement, the adequacy of which is hereby
acknowledged, USA-WS and the Local Organizing Club agree as follows:
 
1. Event Administration. Local Organizing Club agrees, represents and warrants that Local Organizing
Club shall:
  A. Ensure that the Event complies with all of USA-WS’s safety requirements and guidelines, Rated
Driver requirements, rules, regulations, policies, directives, decisions and all procedures set
forth by USA-WS as are in effect at the time of the Event (see USA-WS website for further
information);
  B. Collect, as trustee on behalf of USA-WS, all required USA-WS guest membership fees and
annual membership fees, release forms and results (for tournaments only), and shall deliver
those items to USA-WS within the time required by USA-WS policies or this Agreement;
  C. Reserve/obtain permission and/or permits from local jurisdiction(s) to use the course(s),
facilities, venues etc.;
  D. Conduct the Event in accordance with all applicable current competitive rules as specified in the
applicable USA-WS sport discipline rulebook or International Water Ski and Wakeboard
Federation (IWWF) rules;
  E. Accept full responsibility for the management and promotion of this Event and any parties it
employs or recruits to assist with the management and production of said Event, including but
not limited to, the supervision of paid and non-paid employees and volunteers.
Local Organizing Club is solely responsible for complying with all applicable statutes, rules and regulations.
Local Organizing Club shall provide to USA-WS all Event permits, certificates, contracts and other similar
documents or agreements, upon request and within a reasonable time.
 
2. Safety Guidelines. Local Organizing Club agrees to meet all safety requirements as specified in the
USAWS Official Safety Manual & Policy Handbook or otherwise established by USA-WS as are in effect at the
time of the Event (see USA-WS website for further information). Local Organizing Club acknowledges that
safety considerations may require that additional precautions or measures be taken beyond the minimum
requirements established by USA-WS, and Local Organizing Club agrees to determine (in its sole discretion)
and implement reasonable measures to promote and conduct the event in a safe manner. Local Organizing Club
shall appoint a Safety Director or Coordinator as required under applicable USA-WS rules or policies, in
addition to such other personnel as may be required to carry out the event administration duties. Local
Organizing Club shall not conduct the event if Local Organizing Club is not able to accept or provide for the
performance of these responsibilities.
 
3. Sanction Fee. Local Organizing Club shall promptly submit the sanction fee according to the fee
schedule in the applicable USA-WS sport discipline rulebook. The appropriate sanction fee shall be submitted
prior to sanction approval. In the event of a weather-related cancellation, a refund of the sanction fee shall be
made to Local Organizing Club provided that written notification of cancellation of the Event is provided to
USA-WS as required by this Agreement. A $25 administration fee and any applicable late fees are nonrefundable
in all cases.
 
4. Financial Responsibilities. All outstanding debts to USA-WS, International Water Ski and Wakeboard
Federation (IWWF) or any other USA-WS affiliates shall be paid prior to sanction approval. Local Organizing
Club is financially responsible for all costs incurred in association with the Event.
 
5. Sanction Applications. Local Organizing Club shall complete and submit all information needed to
complete the Event sanction application and approval process in a timely manner. Local Organizing Club
warrants that all of the minimum event sanctioning requirements for USA-WS shall be complied with, that all
changes to an already submitted sanction application shall be submitted in writing and that all other changes
shall be communicated to USA-WS prior to the start of the Event (with the exception of a weekend Event
cancellation, in which case Local Organizing Club shall notify USA-WS of cancellation the next business day).
Falsifying, concealing or misrepresenting information in the event sanction application to USA-WS may result
in either voiding or reducing the applicable insurance coverage made available to Local Organizing Club with
respect to the Event.
 
6. Membership and Waiver and Release Requirements. Local Organizing Club shall confirm that all
participants and volunteers in the Event are members in good standing with USA-WS, and shall ensure that all
participants and volunteers have completed the required USA-WS membership forms, signed the mandatory
waivers and release forms, and paid the mandatory membership fees. For those persons who are not legally
competent by virtue of age (i.e. a minor under eighteen (18) years of age) or mental incapacity (i.e. a mentally
challenged person) to sign the required USA-WS membership and participant waiver forms, the Local
Organizing Club shall ensure that a qualified parent or legal guardian completes and signs the required forms on
behalf of such individuals before the Local Organizing Club allows these individuals to participate in the Event.
For IWWF World Championship and World Cup events conducted in the United States, members of foreign
federations are not required to become USA Water Ski members; however, all foreign federation members are
required to sign the mandatory waiver and release forms.
 
7. Insurance. As part of sanctioning, USA-WS provides General Liability, Umbrella Liability and
Participant Accident coverage for the protection and benefit of its Event Organizers, clubs, associations, sport
disciplines, divisions and individual members in connection with USA-WS sanctioned events. Please refer to
the Insurance Fact Summary posted on the USA-WS website for a summary of the USA-WS insurance
programs, for information about how to request certificates of insurance, and for instructions about how to
report incidents and claims. Upon approval of the sanction application, certificates of insurance can be
requested through USA-WS using the Certificate Request Form posted on the USA-WS website. Certificates of
insurance will be issued upon receipt of the completed form along with the appropriate payment. USA-WS is
not acting as an insurer or insurance agent. Local Organizing Club shall be bound by the written terms of the
insurance policy and certificates of insurance. The insurance provided by USA-WS as part of sanctioning is not
all inclusive, and coverage is subject to the terms, conditions and exclusions of the policies. Local Organizing
Club is solely responsible for and shall determine the necessity of purchasing additional insurance policies and/or limits of coverage appropriate for the Event. Insurance is a benefit of sanctioning, and exclusion,
separation or division cannot be made for either. Any non-traditional events, or any ancillary activities,
functions or events in association with the Event, shall not be covered by USA-WS insurance unless such nontraditional
events, activities, functions or events have been disclosed and prior approval has been granted by
USA-WS (and the applicable insurance underwriters, as appropriate). As an example, hang gliding and similar
aerial type acts within a show ski show are not approved for USA Water Ski insurance coverage; see NSSA’s
specific rules addressing these activities. Local Organizing Club is solely responsible for procuring any other
insurance, and for costs and liabilities not covered by USA-WS insurance.

 
8. Post Event Materials. Local Organizing Club shall ensure that all post -Event reports, results and other
materials are electronically posted or submitted to USA Water Ski within the specified deadlines. Future
sanctions will be withheld from those Local Organizing Clubs with ANY and ALL outstanding
paperwork. These LOCs will be allowed to submit future sanction applications, but the tournament
will not be published on the website nor sanction approval granted until all outstanding post-
tournament reports are received from prior Events. Post event materials include, but are not limited to,
collected USA-WS membership monies, completed USA-WS membership forms, signed participant
waiver forms, results (with the exception of clinics, practices and exhibitions that are excluded from
submitting results), incident report forms, USA-WS officials’ records and safety director reports.

 
9. Incident Reporting/Management. Local Organizing Club shall promptly report all incidents and
claims in accordance with the guidelines set forth in the Incident Reporting Procedures and Medical Claim
Filing Instructions and forms posted on the USA-WS website.
 
10. Legal Claims and Event Records. Local Organizing Club hereby covenants and agrees to cooperate in
good faith with USA-WS and its agents in the event of any claims or other legal actions arising out of the Event;
to maintain all business records for the Event for at least seven (7) years after the Event; and to provide USAWS
access to such records. Business records include, but are not limited to, participant waiver and release forms
(with the exception of waiver forms signed electronically through USA-WS’ online registration system), facility
use agreements, agency permits/documents, vendor certificates of insurance, event participant census data, and
accounting records. All records of incidents at the Event including incident reports and police reports shall be
kept for a minimum of seven (7) years.
 
11. Advertising. Included in the price of sanctioning, USA-WS shall advertise the Event on its website
calendar. Additionally, Local Organizing Club may display USA-WS banners and may advertise that the Event
is sanctioned by USA-WS upon receiving written notice of approval from USA-WS.
 
12. Limited Use of USA-WS Trademark. Local Organizing Club shall not use the USA-WS logo in such
a way as to imply that USA-WS is a sponsor.
 
13. Media Release. Local Organizing Club hereby agrees to give USA-WS and its authorized agents the
right to use the Local Organizing Club and Event names on any written, photographic, audio or videotaped
materials relating to the Event for advertising, promotional, commercial, educational or other purposes, and
Local Organizing Club hereby waives any right to additional consideration or compensation with respect to any
such use. Local Organizing Club is prohibited from making any public/formal statements regarding an incident
at the Event, but instead the Local Organizing Club should direct questions from the media or others to USAWS’s
Executive Director or to USA-WS’s Communications Director for comment.
 
14. Drug Testing. Local Organizing Club hereby acknowledges that the Event may be selected for, drug
testing by USA-WS, IWWF, USOC, or United States Anti-Doping Agency (USADA). In such case, Local
Organizing Club shall permit drug testing to proceed and shall comply with the Doping Control Event Packet
and other protocol developed by USADA. Through USA-WS’s agreement with the USOC, drug testing rights
are given to USADA. Local Organizing Club shall not conduct any drug testing without the prior written
approval of USAWS and supervision of USADA.
 
15. Right to Terminate. USA-WS may terminate the Event’s sanction at any time if Local Organizing
Club fails to comply with any of the terms of this Agreement or other USA-WS requirements. If USA-WS
terminates Event’s sanction, Local Organizing Club shall be reimbursed for the sanction fee, less late fees, less any
USAWS expenses and less any outstanding monies owed to USA-WS or its affiliates by Local Organizing Club
(collectively, USA-WS Expenses).
 
16. Probation/Sanction Refusal. USA-WS has the right to impose probation or other penalties of sanction
if there is reasonable evidence of Local Organizing Club’s failure to meet minimum sanctioning requirements,
or for outstanding monies owed to USA-WS or its affiliates, or for safety concerns, or for any other reason(s)
that may apply.
 
17. Indemnification. Local Organizing Club and the entities responsible for the management and
promotion of the Event, hereby, jointly and severally, indemnify and agree to defend and hold harmless USAWS,
its Associations, Sport Disciplines and Divisions, and each of their respective officers, directors,
employees, volunteers and agents (collectively, the USA-WS Parties) for and against any and all claims,
liabilities, demands, obligations, damages, costs of litigation, attorney’s fees or other expenses related to or
arising out of the management or promotion of any Event that does not meet the minimum sanctioning
requirements(outlined)in this Agreement. Local Organizing Club HEREBY WAIVES, RELEASES, and FOREVER DISCHARGES
the USA-WS Parties from any and all claims, causes of action, damages, and losses arising out of Local
Organizing(Club) 's breach or failure to abide by any part of this Sanction Agreement.
 
18. No Agency. Local Organizing Club is not the agent of USA-WS. There is no intent to create an agency,
partnership or joint venture relationship between USA-WS and Local Organizing Club of the Event. It is
understood that Local Organizing Club is not employed by USA-WS and therefore USA-WS shall not provide
worker() 's compensation coverage or any other benefits that would be provided to USA-WS employees.
 
19. Modifications. This Agreement represents the entire agreement between both parties with respect to
the sanctioning of the Event. No modification or amendment of this Agreement or waiver of any provision of
this Agreement shall be valid unless it is set forth in writing and signed by all parties to this Agreement. Local
Organizing Club shall not modify nor shall Local Organizing Club allow anyone, including participants, to
modify any other USA-WS documents, including, but not limited to the athlete’s participant waiver and release
form.
 
20. Severability. If any provision of this Agreement shall be unlawful, void or for any reason
unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the
validity and enforceability of any remaining provisions.
 
21. Headings. The sections and other headings contained in this Agreement are intended solely for
convenience of reference and are not intended to be part of or affect the meaning or interpretation of this
 
22. Other. Local Organizing Club voluntarily agrees to these terms, and acknowledges that it understands
and accepts of all terms and conditions of this Agreement. This Agreement and its benefits are not transferable.
WHEREFORE, intending to be legally bound by the terms hereof, the Local Organizing Club agrees to the
terms of this Agreement on the date as indicated by his/her/its approval of this Agreement.
 
Local Organizing Club Date
 
The Event is not considered approved and/or sanctioned until notification of approval is sent by USA-WS
headquarters. Revised: May(16, 2016)
Local Organizing Club (LOC)
  Name  
  Email  
  Phone